Office Manager
Consider joining our amazing team at Knead Community Cafe as an Office Manager. We are a unique nonprofit café that brings all members of our community together to work towards alleviating hunger insecurity.
This position is approximately 30-35 hours per week.
Basic Job Summary:
Coordinate and manage all administrative, clerical and financial operations in order to meet the organization’s mission
Duties and Responsibilities:
Bookkeeping
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Maintaining QuickBooks for the café and the property holding company.
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Process invoices, vendor and service agreement payments
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Reconciling daily sales money from café and making weekly deposits
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Recording donation checks
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Work with accountant to provide any data necessary to keep books up to date
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Work with auditors each year to supply information needed
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Track in kind donations
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Review and run payroll twice per month
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Track food costs, event costs and other expenditures
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Prepare statistical and financial reports
Maintain files
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Maintain employee records making sure all files are up to date
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Assist in getting new hire paperwork completed and obtaining background check
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Maintaining café equipment documentation and maintenance records
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Assist the General Manager in maintaining rental agreements and creating invoices
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Keep tax exempt records up to date with PA and Federal Governments
Office administration
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Assist the President with scheduling and coordinating building maintenance
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Maintain service of office equipment (Computers, Copier…)
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Assist the Founders with donor recognition
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Assist the President on following up on action items from board meetings.
Miscellaneous Duties
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Help coordinate and track café events such as craft and vendor fairs, movie nights, fundraising events
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Assist General Manager with managing café in emergency situations
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Assisting the General Manager and Founders with any general inquiries made to the café
Experience:
Requires strong organizational and communication skills. Attention to details and the ability to prioritize. Proficient in Word, Excel and QuickBooks.